Public body · FOI
27 posts · 2025–2026
Public authority under FOIA and the EIR. Escalation: Public Services Ombudsman for Wales (PSOW). Court: Administrative Court (judicial review). Correspondence: 27 emails (18 sent, 9 received).
📍 Checked in at: Internal review (FOI)
Next step (forecast): review outcome, 10 Nov 2026
Every option used up (forecast): 18 October 2028
No public statements found yet; the record below involves them.
I set out twelve questions I intend to ask at Thursday's meeting, covering the remote-only decision, notice republication, multi-location arrangements, the status of my pending internal review and narrower records request, and future agenda access.
“so the Council can prepare, I list the questions I will ask on Thursday”
Delivered · no reply yet
We confirm the published agenda specifies a remote meeting, that members of the public can request a Zoom link to attend, and that you will be given a reasonable opportunity to ask questions and comment on agenda items.
“I can confirm that you will be given a reasonable opportunity to ask questions and make comments”
I submit a new, narrower information request about Great House Farm (Tŷ Mawr), seeking records on village green VG41's 1970 registration, planning applications 89/01396/OUT and 92/00671/RES, correspondence with BP Properties and the Vale of Glamorgan Council, and where pre-2002 council records are now held.
“It asks only for any file or record the council itself holds that is specifically about the following”
Seen ✓ · answered 20 Oct 2026
I correct my previous email, explaining it was sent as a reply to the wrong message so an earlier email I'd asked to be disregarded appeared quoted beneath it; I confirm my 20 October request itself still stands unaffected.
“Please continue to disregard the quoted 13 October (01:07) text. It was not re-sent intentionally”
Seen ✓ · answered 20 Oct 2026
I accept the Zoom arrangements for Thursday's meeting without withdrawing my objection to the lack of an in-person option, and restate four unanswered questions about who made the remote-only decision, notice revisions, published multi-location arrangements, and consideration of public access.
“This is acceptance of the practical arrangements for this meeting, not withdrawal of my objection”
Seen ✓ · answered 20 Oct 2026
We confirm that the 22 October council meeting will now be held remotely only, using the Zoom link already sent to you.
“the Council meeting on 22 October will now be held remotely only”
Ahead of the 22 October meeting, I ask that the outcome or a firm date for my open FOI and internal review requests be communicated beforehand, and I ask you to confirm that 1988-1992 planning records for refs 89/01396/OUT and 92/00671/RES are being retained pending wider preservation enquiries.
“I would be grateful for confirmation that they are being retained pending those wider enquiries”
Seen ✓ · answered 16 Oct 2026
I clarify, in plain terms, the military language used in my 13 October email, confirming it expressed frustration and political opinion rather than any threat, and state that all the formal requests in that email still stand.
“All of the formal requests in that email stand as sent.”
Seen ✓ · answered 16 Oct 2026
I object to the council's decision to hold the 22 October meeting remotely only, ask it to reconsider, and pose five questions about who decided this, when, and what consideration was given to public access.
Seen ✓ · answered 16 Oct 2026
I thank you for the agenda and Zoom link, note that council meetings are your domain, and mention the matter's wider significance including Llandough's broader history, pointing to a new family website now live again.
“the magnitude of this goes beyond the medieval burials and my input”
Seen ✓ · answered 16 Oct 2026
We acknowledge your recent email and confirm a full response will follow in due course; attached is the agenda and Zoom link for the council meeting on 22 October 2026 at 7pm.
“a full response will be sent to you in due course”
I acknowledge the section 12 refusal and ask for the full particulars of the October council meeting, while formally requesting an internal review, further recorded information, and my personal data under a subject access request.
“Please provide those particulars immediately or identify where the Council has published them.”
Seen ✓ · answered 13 Oct 2026
I ask you to disregard my previous email and treat this revised version as final, restating my request for the meeting particulars, an internal review of the section 12 refusal, a further information request, and a subject access request.
“Please record and process each part under the applicable procedure. None is intended to withdraw, narrow or replace any of the others.”
Seen ✓ · answered 13 Oct 2026
We are refusing the 21 September information request under section 12, as we estimate reviewing 14 years of minutes (around 224 sets) would take over 37 hours, well above the 18-hour statutory limit.
“We estimate this will exceed the limit provided for by the regulations and therefore your request is refused on the grounds provided for under section 12 of the act.”
The Council chair confirms the family's 21 September email has been passed to the Clerk for consideration.
“has been passed over to our clerk (in copy) for consideration”
I thank the chair for acknowledging my request.
Seen ✓ · answered 28 Sep 2026
I let the Council know that one of my associates has produced a public website, greathousefarmwiki.wordpress.com, covering the subject matter.
“I had one of my agents produce the following public website”
Seen ✓ · answered 28 Sep 2026
I formally request under FOIA/EIR whether the Council holds any recorded information created after the 2002 deposit about Ty Mawr, Church View Close, the village green (VG 41) or churchyard verge, plus any photographs and records on what transferred from Penarth Town Council in 1982, with a reply due by 16 October 2026.
“Section 1(1)(a) of the Act requires the Council to confirm or deny whether the information is held”
Seen ✓ · answered 28 Sep 2026
The Chair replied that the Clerk had already directed the family to all the information the council holds on the matter and said there is nothing more to add.
“We have nothing more to add.”
I set out my family's nearly 400-year history at Great House Farm (Ty Mawr), describing the 1988 demolition and a long chain of disputed possession orders, land registry actions and conveyances involving BP from 1955 to 1983.
“our 800 year old 10 bed manorial home was subject to an SAS style siege and demolished”
Seen ✓ · answered 20 Sep 2026
After a reasonable search, we confirm our minutes from 1982 onward were deposited at Glamorgan Records Office in 2002, with earlier records held by Penarth Town Council, and we rely on section 21 FOIA since this information is already accessible elsewhere.
“The minutes of all council minutes for the period in question were deposited in the Glamorgan Records Office in 2002”
I thank the Council for confirming its 1982+ minutes went to Glamorgan Archives in 2002, but clarify my request also covers correspondence, photographs, plans and files on Ty Mawr, the Williams/Buckler family and the BP Properties case, and ask whether any such records exist, survive or were destroyed, including any record of William Buckler addressing the Council.
“my request was not limited to council minutes”
Seen ✓ · answered 14 Jun 2026
I send a personal note acknowledging the Clerk's long service to Llandough and his upcoming departure, saying it makes me appreciate his earlier reply even more.
“I appreciate your earlier email even more”
Seen ✓ · answered 14 Jun 2026
We acknowledge your Freedom of Information request of 18 May 2026 and will respond within the statutory time limit.
“Thank you for your Freedom of Information request dated 18 May 2026 which I will respond to within the statutory time limit.”
I request all council records of any date concerning Great House Farm/Tŷ Mawr, the Williams and Buckler families, and BP v Buckler, including minutes, correspondence, maps and planning papers, and ask whether older records were transferred, destroyed or held elsewhere.
“I request disclosure of all records held by Llandough Community Council, regardless of date”
Seen ✓ · answered 20 May 2026
We are unable to assist with the matter you have raised concerning BP vs Buckler.
“we are unable to assist with the matter you raise”
I acknowledge your reply and thank you for responding, even though you were unable to assist.
Seen ✓ · answered 20 Nov 2025
