Public body · FOI
45 posts · 2026
Public authority under FOIA and the EIR. Escalation: Parliamentary and Health Service Ombudsman (PHSO), referred by an MP. Court: Administrative Court (judicial review). Correspondence: 45 emails (23 sent, 22 received).
📍 Checked in at: Internal review (FOI)
Next step (forecast): review request, 26 Oct 2026
Every option used up (forecast): 15 May 2028
No public statements found yet; the record below involves them.
We confirm the internal review into the family's Freedom of Information request about Ty Mawr / Great House Farm records (ref CAS-356384-B2F5L9) is still ongoing, with a final decision expected by 20 November 2026.
“I anticipate being able to respond with a final decision within 40 working days from the date of receipt; on or before 20th November 2026”
We acknowledged receipt on 16 October 2026 of your request for corporate business records, gave it reference CAS-361652-D3X8X9, and confirmed we will respond by 13 November 2026 under the 20 working-day rule in section 10.
“We will respond to you by 13/11/2026 18:00 in accordance with the 20 working-day time period laid down by section 10 of the Act”
I asked for the location only of any closed or open records on Great House Farm / Tŷ Mawr, Llandough, covering OS Glamorgan XLVII.6, including IR 58 field books and plans, with series/piece references, open or closed status, and confirmation of a physical check before any viewing or copying.
“This is a location enquiry only. No viewing or copying is requested until the above is confirmed.”
Seen ✓ · answered 22 Oct 2026
I accepted the case sequence you gave (CAS-344046, CAS-347296, CAS-356384) and asked you to confirm the date the internal review outcome will be issued, whether my 7 October email was joined to that review, and whether my National Farm Survey/CWAEC query was passed to Records Enquiries under CAS-344046.
“If the review upholds the original response, the next step is a complaint to the Information Commissioner under section 50 FOIA”
Seen ✓ · answered 22 Oct 2026
I consolidated outstanding questions across several cases: exact locations for the Glamorgan XLVII.6 field book, which IR 58 entries match four modern Land Registry titles, records of the 1986-87 possession proceedings, the Bonvilston distinction, and a quotation or page count for the BT 31/87651 company file for Western Ground Rents Ltd.
“give a quotation, or a page count for each part, so that I can choose which to order first”
Seen ✓ · answered 22 Oct 2026
I flagged that the Glamorgan XLVII.6 field book, plan and index, plus National Farm Survey and CWAEC records, must not be disposed of or weeded before location and physical-check status are confirmed, and asked for confirmation on retention schedules and missing items.
“routine disposal or weeding of IR 58 / IR 121-128 series material, MAFF National Farm Survey records, or CWAEC cultivation and compensation files could remove items before location and physical-check status are confirmed”
Seen ✓ · answered 22 Oct 2026
I pointed out that the 14 October reply only gave catalogue search links and did not answer the location request for the Glamorgan XLVII.6 field book, plan and index, and asked for series/item references, store location, physical-check status and the statutory deadline.
“A catalogue-only answer is incomplete unless the systems and physical-check status are stated”
Seen ✓ · answered 22 Oct 2026
I requested, for two named hearth tax rolls (E 179/221/297 and E 179/221/294), which rotulet covers Llandough-juxta-Penarth, any householder names and hearth counts listed in finding aids, and digitisation or copying costs for that entry only.
“Please tell me: (a) For each roll, which rotulet or membrane covers the parish of Llandough-juxta-Penarth”
Seen ✓ · answered 22 Oct 2026
We confirmed the Valuation Office map is listed in our catalogue and gave search result links for Glamorgan XLVII and Penarth field books, suggesting self-search, a visit, or paid research options.
“I have searched our catalogue for records using Glamorgan XLVII as search terms”
We believe the relevant Valuation Office map is IR 131/4/96 but cannot identify the matching field book without the income tax parish and assessment number, and suggest visiting Kew, requesting a paid search, or hiring an independent researcher.
“we believe that this is the Valuation Office map covering the property you have referred to”
I'm requesting only the location and physical-check status of the Valuation Office Survey 1910 field book, plan and index for OS Glamorgan XLVII.6 covering Llandough/Great House Farm, including series references, store location and systems searched.
“Please treat a “not held” answer as incomplete unless you name the systems searched”
Seen ✓ · answered 12 Oct 2026
I ask the review to confirm which catalogues, transfer lists and destruction registers were searched, whether Welsh Office, court-administration, HO or DEFE series were considered, whether the destroyed 2000 European Commission file in Buckler v United Kingdom has any TNA counterpart, and to preserve all records in scope.
“Please preserve anything in scope while the review is open”
Seen ✓ · answered 12 Oct 2026
This automated notice flags that National Archives has not replied promptly to the FOI request 'Great House Farm, Llandough, Cardiff (BP vs Buckler 1987)' and offers a link to send a reminder once the deadline has passed.
We clarify that the final response to your original request was issued on 23 September 2026, the internal review opened that day is case CAS-356384, and your earlier enquiry CAS-344046 was reclassified as FOI request CAS-347296.
“the request with case reference CAS-344046 relates to your original enquiry”
I request a formal internal review of the 23 September disclosure, asking you to clarify whether 20 May 2026 marks physical transfer or just catalogue publication of YHL/PO/JO/10/11/2536, and to explain the scope and search terms used in the initial search.
Seen ✓ · answered 1 Oct 2026
We confirm holding some records on Great House Farm/Tŷ Mawr: the original four search terms found nothing in the PRO and RW series, but a wider search of twelve further terms and the BP Properties court case produced some catalogue results; further archival research would need a paid search.
“We are unable to conduct this research on the archival collections on your behalf without charging fees”
An automated message asks you to log in and update the status of the published request titled 'Great House Farm, Llandough, Cardiff (BP vs Buckler 1987)', showing whether you got the information.
“Letting everyone know whether you got the information will help us keep tabs”
We confirmed the clarified request has been taken off hold and said we will respond by 23 September 2026.
“We have taken your request off hold and we will respond to you by 23/09/2026”
We sent an automated notice that a new response is available for the published Freedom of Information request on Great House Farm, Llandough, Cardiff, and asked the requester to review and rate it online.
“You have a new response to the Freedom of Information request”
We said we cannot proceed with the request under section 1(3) of the Freedom of Information Act without further clarification of its scope, quoting back the categories of records originally listed.
“a public authority need not comply with a request unless any further information reasonably required to locate the information is supplied”
I ask The National Archives for an update on case CAS-344046-K1S1R2 and expand my request to include Glamorgan War Agricultural Executive Committee records on Great House Farm from roughly 1936 to 1950, including wartime possession and compensation details.
Seen ✓ · answered 20 Aug 2026
I challenged the adequacy of the catalogue search, noting it only covered a narrow set of names and did not address the wider entities, proceedings and events I had listed, including BP Properties Ltd v Buckler and related 1980s records.
“the search described cannot establish that relevant records did not exist, were never transferred, or were destroyed”
Seen ✓ · answered 20 Aug 2026
We reported that a catalogue search using Great House Farm, Ty Mawr, Llandough and Cedfin combined with Glamorgan in the PRO and RW series produced no results, and suggested guides or paid search options instead.
“this search did not yield any results”
We sent an automated invitation to complete a satisfaction survey about the enquiry handled under case reference CAS-344122-V1D0G3.
“Please click the following link to complete the survey about your enquiry”
We state that The National Archives is not the right body for this enquiry, as we only hold records sent by central government departments and courts, and we direct the family to the National Library of Wales instead.
“I'm afraid we are not the right place to come to for your enquiry”
We followed up our earlier enquiry to ask The National Archives to confirm any recorded information about the existence, transfer, retention or destruction of manorial, estate, legal and ownership records for Great House Farm / Ty Mawr, Llandough, including under alternative names like Cedfin.
“whether The National Archives holds any recorded information relating to the existence, transfer, retention, destruction, or absence of such records”
Seen ✓ · answered 30 Jul 2026
I submit a Freedom of Information request to the National Library of Wales for pre-1667 manorial court rolls, surveys, rentals or Vaughan family estate papers referring to occupants or leases at Great House Farm, Llandough, and ask for catalogue references or exemptions relied upon.
“Any manorial court rolls, surveys, rentals, terriers, or related documents for the Manor of Llandough (Glamorgan) covering the period c.1600–1670”
Seen ✓ · answered 30 Jul 2026
I send a brief thank-you message to the archivist at The National Archives for his help with the enquiry.
Seen ✓ · answered 30 Jul 2026
We confirm we hold no further manorial finding aids beyond the online MDR, and point to the court book D/D B M/3 (1884-1937) at Glamorgan Archives and the Bute Estate Archives (ref DB) there, plus the NLW paper catalogue NRA 581 (pages 113-116, ref M17) covering the Llandough manors, noting the farm may have shifted from copyhold to leasehold tenure by 1900.
“We do not hold any other finding manorial finding aids such as old index cards”
We send an automated satisfaction survey invitation for the enquiry referenced as CAS-313954-Y6C0H3, now logged under our reference CAS-315609-Q6J9L9.
“Please click the following link to complete the survey about your enquiry”
We reviewed the original Manorial Documents Committee return for Llandough (HMC9/311) and found it adds little beyond the existing MDR entries. We suggest searching the National Library of Wales catalogue, especially the Penrice and Margam Estate Records, and ask for a rough date for the 'Williams's Title' document.
“it provides less information than the existing entries on the on-line MDR”
I thank you for checking HMC9/311 and explain that the 'Williams Title' dates to c.1900-1915, arising from a quarrying agreement between John Williams and Daniel Thomas & Son, and link this to the 1987 BP Properties Ltd v Buckler case and a misnamed licence letter.
Seen ✓ · answered 26 Feb 2026
We explain the Manorial Documents Register only gives general descriptions, list the National Library of Wales, Glamorgan Archives and West Glamorgan Archives as holders of Llandough manorial records, and say we are checking the original 1920s survey returns (Ref. HMC 9/311) for more detail.
“I have requested to see the original returns for Manor of Llandough to see if they can provide any additional information”
I send a short thank-you to The National Archives for their help, expressing how much it means to the family.
Seen ✓ · answered 24 Feb 2026
We hold no records relating to your enquiry and clarify that the Manorial Documents Register only locates manorial documents rather than recording ownership or descent of title; we direct you to HM Land Registry for record-management concerns.
“is a register for the location of manorial documents and not of the ownership and descent of manorial titles”
I narrow my request: I'm not seeking a title ruling, only asking whether any catalogue entry, index card or pointer exists for the historic "Williams Title," once said to be held and indexed at the local library for Llandough/Glamorgan.
Seen ✓ · answered 18 Feb 2026
We confirm receipt of your reply and correction email and say it has been passed to our team to coordinate a joint response, which we will send in due course.
“Your correspondence has been passed through to my team to co-ordinate a response.”
Sent a preservation notice to The National Archives.
Seen ✓ · answered 13 Feb 2026
I escalate my concerns, citing family testimony that title documents were removed and sold in the 1960s and a missing Bute Estate deed index card, and ask whether you hold digitised Bute Estate or BP/Western Ground Rents records covering this period.
“were records deliberately removed to prejudice a 320-year possessory claim?”
Seen ✓ · answered 13 Feb 2026
I correct my earlier date claim about the missing index card, noting it came from family recollection, and introduce a new Forensic Evaluation report questioning the "Mrs Buckler" naming, 1974 license letters, and the July 1974 adjournment, asking if related court or corporate records exist.
Seen ✓ · answered 13 Feb 2026
We say it is unlikely we hold records of this type of land case, point you to the Central Land Registry and local archives instead, and recommend our research guides on land ownership and civil court cases.
“It is unlikely The National Archives holds the records of this type of case”
We confirm we do not annotate or review records in light of unresolved disputes, and that a search of series J 157, J 83 and J 84 found nothing relevant to the Court of Appeal case you described.
“we would not add notes to, or review, records in light of unresolved disputes or other matters”
I clarify that my enquiry concerns BP Properties Ltd v Buckler [1987] EWCA Civ 2 and the 1974 proceedings, and ask whether disputed, unresolved ownership before registration or excavation raises any protocols for annotating or archiving related records.
“whether circumstances like these—where ownership was disputed and not fully resolved before registration or excavation—raise any considerations for the integrity”
Seen ✓ · answered 6 Feb 2026
I accept that archives don't resolve disputes but raise concerns about record silence and fragmentation around Great House Farm, Llandough, and the 1974 proceedings leading to BP Properties Ltd v Buckler (1987), where title was never finally determined before demolition and excavation went ahead.
Seen ✓ · answered 6 Feb 2026
I raise a concern about the integrity of the historical record after disputed land dispossession and demolition of our home, and ask whether such unresolved ownership disputes before registration are relevant to archival or historical record considerations.
“whether this type of circumstance is relevant to archival or historical record considerations”
Seen ✓ · answered 6 Feb 2026
